How do I set up logins for Teachers?

You have set up all your data on the system for your evening and all your teachers are set up on the Manage Teachers page, however they do not have logins. In this article we will take the through the steps for setting up teacher logins.

Note: For the purpose of this article we are assuming that your data is all ready set up on the system and the teachers are appearing when you access Manage Teachers from the Administrator Homepage.

If the teacher is not appearing and you use SIMS please see  Teacher not appearing (SIMS) article, or Adding a teacher manually if you're a non-SIMS school.

There are two options available for setting up your teacher logins. A login can be setup individually for each teacher or you can generate logins in bulk.

Manually Creating Login for One Teacher

If you only have a few users that need to be set up with a login, you can manually set up their login from the Administrator Homepage by accessing Manage Teachers. Using this option allows you to choose the username that is set up for the teacher. 

If you have a large number of teachers that need to be set up with access you may prefer to skip this section and follow the Generate Teacher Login section below to automatically create a login for every teacher.

  1. From the Administrator Homepage select Manage Teachers. All teachers set up on the system will now be listed.
  2. Hover over the teacher record that the login is being set up for and click on the yellow pencil to edit the record.
  3. Under the Username field enter the details you would like set up.

    Check the Email field to see that they have a valid email address entered or if this is blank enter the details.Click on Edit Teacher.
  4. An email will then be sent to the teacher which contains their username and also a link for them to choose their password.

    The teacher should click on Click here to choose a password from the email and enter the password they would like to set up in the Password and Confirm Password fields.Once entered they can click Change Password to update

Generate Teacher Login

The Generate Teacher Login option allows you to set up your teacher logins in bulk saving you the time of setting each one up manually. The format that the users are created in is Forename.Surname. This process will only create logins for teachers that have a valid email address on their record.

Before carrying this process out please check that all the relevant teachers have an email address on their record on the Manage Teachers page. If the email address is not on their record and you are syncing your data from your MIS you can update the information on your MIS and carry out another sync to update the information.

Alternatively you can manually update the record in Manage Teachers. If you carry out a further sync from your MIS this data may be then be overwritten by what come across again.

  1. From the Administrator Homepage select Manage Teachers. All teachers set up on the system will now be listed. 
  2. Click on Generate Teacher Logins at the top of the page.
  3. On the drop-down next to Accounts select if you would like All Teacher Accounts updated or Teachers without Passwords.All Teacher Accounts will update the details for all your teachers that are set up in Manage Users even if they already have a login.

    Teachers without Passwords will only update those accounts that do not have a password set up.
  4. Select Generate Logins for Teachers. Once selected it may take a few minutes for the system to update.
  5. Once the system has updated there will be a username assigned to the selected teachers.

    An email will also be sent to the Teachers which contains their username and also a link for them to choose their password.

    The teacher should click on Click here to choose a password from the email and enter the password they would like to set up in the Password and Confirm Password fields.Once entered they can click Change Password to update

What Now?

Once the teacher has received their login details they will then be able to use these to access the system from the teacher login page.

When the teacher logins they will then be able to view their appointments, print appointments that have been made with them, make appointment for parents and add breaks. You can set the permissions for teachers via System Settings > Teacher Permissions.

Still need help? Contact Us Contact Us