How to have an evening or event for ad-hoc groups of students
Usually parent's evenings are set up to be accessed according to the Year or Class of students. Occasionally however, you may need to create an evening or event that applies only to a specific group of students, who may be in several different years or classes (very common, for example, when schools are bringing in new pupils or wish to prioritise specific pupils for their own reasons). This can be accomplished by setting up custom groups of students - best done in those management systems that permit them, but we can also help you if your management system does not have this facility. Once such a group is created and synchronised into the Parents Evening System it can be used on evenings and events as if it was an ordinary class.
Setting up a Custom Group of Students via a Management System
Note: If your management system isn't listed here, please scroll down to "Setting up a Custom Group of Students Without Using a Management System" at the bottom of the page.
You can create a User Defined Group with no assigned Main Supervisor. There is a specific guide for doing this - click here to access it.
You can create a group using the Custom Pupil Groups functionality in iSAMS.
Schools using Bromcom should refer to Bromcom support articles on creating custom groups.
Schools using Integris should refer to the Integris Help pages on adding school groups.
After you've set up your new group, and run a sync with the Parents Evening System, you should see it appear in the Filter Students section of the Add Evening and Edit Evening pages:
If your licence includes the events module, you can select groups of students as part of the Add Event and Edit Event pages as well:
NOTE: If the Custom Groups option under Filter Students doesn't appear when creating a new evening or event, then there are currently no custom groups on the system. If you believe that you have set up a group, please send us an email with a screenshot of the group setup from your management system, and brief details of the group, to firstname.lastname@example.org and we'll do our best to assist you.
Setting up a Custom Group of Students Without Using a Management System
It is usually possible to manually set up custom groups of students without using a management system. If you need assistance with this please email us on email@example.com or give us a call on 0333 344 3403. We'll advise on the best way to proceed.