Viewing an overall grid of teacher availability and appointments

Your evening is set up and you would now like to have an overall view of the appointments made for teachers and check their availability for the evening.

The Export Booking Grid option allows you to export a CSV file containing a grid showing your overall teacher availability and bookings for your evening allowing you to view these easily.

How do I view the Booking Grid?

  1. From the Administrator Homepage select Manage Bookings and under Select Evening pick your evening.

    If your evening is set up over a number of dates also select the date from under  Select Date.
  2. Click on Export Booking Grid above Select Evening.This will then download a CSV file.
  3. When you open the file (in any spreadsheet software such as Microsoft Excel) this will contain a booking grid which shows unavailability, breaks entered and appointments booked for each teacher included in your evening.

    Each column of the file will be headed with the name of a teacher included in the evening. The rows contain the appointment timeslots from when your evening starts to when it ends. Appointments made with the teacher will show under the relevant teacher's column with the students name beside the time booked.

    Any teacher breaks entered will show the timeslot as Break

    If you have entered a different start or end time for any of your teachers the grid will show the timeslots as Unavailable at the times teachers are not available,

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